Board of Directors (Arnprior Minor Hockey Association)

Matt Aalbers

Article 6 – Executive & Director Duties
1. President

a. The President must attend all AMHA Board Meetings and UOV/District 5 meetings or appoint someone to attend on their behalf.

b. Ensures all Board of Directors are responsible for their offices and carry out their duties in a conscientious manner.

c. Ensures that a Treasurer's Statement is given at each regular meeting.

d. Ensures that minutes of each meeting are recorded.

e. The President shall not vote, except in the case of a tie, then they shall cast the deciding vote.

f. The President cannot put forward a motion.

g. The President may ask a member of the Board of Directors to chair the meeting, so that they then may be entitled to put forward a motion, at which time, the person accepting the chair, relinquishes their right to vote on that motion.

h. Administer all disciplinary actions taken place within AMHA. ×

Trevor Nicholas

Article 6 – Executive & Director Duties
Vice-President 

a.  Shall perform the duties of the President in their absence or at their request and shall then have all the duties of the President.

b.  When acting as President, they shall not vote, except when such vote is needed to break a tie.

c.  Shall manage the competitive and house coach selection process.

d.  Acts as the Competitive Convener.×

Brett Simmons

Article 6 – Executive & Director Duties 
Treasurer

a.  Shall provide a financial statement for regular meetings of the Association.

b.  To see that all pertinent information, correspondence, minutes, etc. relating to financial matters are kept on file.

c.  To keep records of receipts and see that expenditures are supported by minutes authorizing the action.

d.  When a Secretary/Treasurer retires or resigns, all records and information pertaining to the Association will be placed in the custody of the President until a successor is elected or appointed.

e.  To prepare a financial report to present at the AGM.×

Nicole Graham

Article 6 – Executive & Director Duties
Registrar(s) or Junior and Senior Registrars

a. Ensures all players and bench staff are duly registered members of the AMHA and Hockey Canada.

b. Ensures all players, parents, and bench staff comply with qualification rules set forth by Hockey Canada, HEOMINOR, UOVMHL, and AMHA, as defined in the AMHA Volunteer Qualification Policy.

c. Ensures all required volunteers have a valid a Police Record Check, including Vulnerable Sector Check where applicable.

d. Ensures all players have paid the registration, conditioning, and tryout fees within the prescribed payment periods, as defined in the AMHA Registration Policy.

e. Maintains the AMHA-specific portion of the online Hockey Canada registration and payment system.

f. Maintains up-to-date player and bench staff records.

g. Creates the rosters for each team in AMHA and ensures each is duly registered and approved by the UOVMHL.

h. Coordinates player transfers and affiliation requests.

i. Acts as liaison to UOVMHL (District 5) Registrar.

j. Ensures conveners and managers have up to date player contact info.

k. Prepares participant lists for pre-season conditioning camps and Packers competitive tryouts.

l. Attends pre-season conditioning camps and Packers competitive try-outs to register participants, collect fees, and ensure all required records are validated.

m. Manages AMHA travel permit requests.

n. Acts as collection agent for AMHA registration fees.

o. Provides advice to the AMHA President regarding relief for players & families undergoing financial hardship.

p. Manages payment plans for participants who require non-standard payment options.

q. Acts as AMHA expert in the areas of player registration, transfers, affiliation, bench staff qualifications, online credit card processing, travel permits, etc.

r. Exercises discretion and maintains player privacy in all interactions. ×

Jacqui Phillips

Article 6 – Executive & Director Duties 
Division Convener’s (Under9, Junior, Senior and Competitive)

a. Shall liaise between the Board of Directors and all teams in the division that they represent.

b. Ensures the Aims and Objectives (Article 3) for AMHA are being followed/met.

c. Shall monitor at least one (1) game and practice for each team in their division during the season and report to the Board of Directors.  ×

Asta Wallace

Article 6 – Executive & Director Duties
Division Convener’s (Under9, Junior, Senior and Competitive)

a. Shall liaise between the Board of Directors and all teams in the division that they represent.

b. Ensures the Aims and Objectives (Article 3) for AMHA are being followed/met.

c. Shall monitor at least one (1) game and practice for each team in their division during the season and report to the Board of Directors.  ×

Angie Miller

Article 6 – Executive & Director Duties
Division Convener’s (Under9, Junior, Senior and Competitive)

a. Shall liaise between the Board of Directors and all teams in the division that they represent.

b. Ensures the Aims and Objectives (Article 3) for AMHA are being followed/met.

c. Shall monitor at least one (1) game and practice for each team in their division during the season and report to the Board of Directors.  ×

Asta Wallace

Article 6 – Executive & Director Duties
Secretary

a. Shall take attendance at each meeting.

b. Shall record minutes of each AMHA meeting and is responsible for maintaining an accurate and complete wording of the minutes.

c. Shall write such letters as are requested or directed by the Executive.

d. Responsible for handling all incoming mail and directing it to the appropriate Executive members prior to any meeting.

e. Responsible for managing and documenting any votes cast over email for decisions needed to be made before the next set AMHA Meeting. Any votes cast over email need to be completed within 2 Business Days but may be less, depending on the time sensitivity of the vote/decision.×

Tara Fraser

Article 6 – Executive & Director Duties 
Ice Director

a. Shall schedule both regular and playoff games.

b. Shall schedule all practices.

c. Shall work with the Nick Smith Centre building operators to manage ice times needed, for regular season schedules and AMHA home tournaments.

d. Shall maintain contact with the Referee-in-Chief regarding rescheduling games however it’s the team manager who is responsible for rescheduling the refs. ×

Paula Lalonde

Article 6 – Executive & Director Duties
Tournament Director

a. Checks AMHA Tournament ice contracts to ensure that there is no conflict with current year District 5 tournaments.

b. Maintains AMHA Tournament Rules.

c. Communicates with Managers at the beginning of the season/prior to tournament to go over tournament planning.

d. Responsible for cancelling the tournament if there is not enough registrations to cover the cost to AMHA.

e. Assists with questions and deals with Tournament Issues.

f. Completes the HEO tournament sanction form and obtains all necessary approvals. Once approved, post the signed form in the AMHA office and validate that the details on the HEO tournament website are correct.

g. Sends the completed tournament schedule to the Referee-in-Chief (RIC) and sends any unused Ice back to the Ice Director.

h. Not responsible for running the tournament, each respective team is responsible for the execution of the tournament on the day(s) of the tournament.

i. Supplies tournament awards (ie medals/trophies) and player of the games.

j. Provides key for office for tournament use.  ×

Caleb Brown

Article 6 – Executive & Director Duties
Referee-In-Chief (RIC)

a. Responsible for the conduct of all referees.

b. Responsible for the definitions and clarity of the rules and penalties of the game of hockey.

c. Maintains an updated list of all available referees.

d. Reports directly to the District 5 Referee-in-Chief.

e. Sets the level of game On-Ice Officials may officiate based on their skill level.

f. Appointed by AMHA Board of Directors. Candidates should be HCOP Certified senior officials (minimum 5 years of experience).

g. Be responsible for the recruitment, certification, training, mentoring, development and supervision of all on-ice and off-ice officials used by the Association, in conjunction with the Procedures dictated by Hockey Canada, HEO, HEO-Minor and District 5.

h. Support AMHA and its Members as a reference resource regarding rule interpretation and application.

i. Support and counsel AMHA officials at Discipline and Appeals Hearings at all levels.

j. Ensure all supervisions and evaluations of officials are properly filed with the District Referee-in-Chief.

k. Ensure fair and balanced assigning of officials for all league, exhibition and tournament games hosted by AMHA, based on qualifications and ratings of the officials.

l. Investigate all incidents that involve officials, that require disciplinary action and report to the District 5 Referee-in-Chief. ×

Shawn Lewis

Article 6 – Executive & Director Duties
Equipment Director

a. Shall maintain the integrity of the logo and controlling what the AMHA logo goes on and how it’s used.

b. Shall order jerseys, socks, pucks, game sheets and any other equipment that may be required for AMHA.

c. Shall manage all locks and combinations for all team lockers, equipment rooms and AMHA office.

d. Bring forward clothing ideas that will help make money for the Association.

e. Shall manage ordering, adding and removing name bars to game jerseys.

f. Shall create relationships with various suppliers to negotiate the best price possible for the Association. ×

Jennifer Morrison

Article 6 – Executive & Director Duties
Risk and Safety Director

a.  Monitors AMHA suspensions and ensure that they are being served.

b. Be the point of contact to address AMHA safety, medical, discipline, and conduct concerns.

c. Investigate off-ice incident reports and convene discipline committee(s) where evidence warrants to resolve issues, joint effort with Referee-in-Chief (RIC).

d. Works with the Board of Directors to provide/promote policies to minimize/address safety concerns. ×

Emily Aalbers

Article 6 – Executive & Director Duties
Coach Mentor

a. Communicate with AMHA bench staff regarding upcoming clinics, both required and for further coaching development.

b. Receive results of the Coach surveys and convey summary of the results to the coaches and Board of Directors.

c. Be available for communication with coaches for mentorship.

d. Shall monitor one (1) practice for each team during the season and report to the Board of Directors and provide feedback to the bench staff.×

Holly Hunt

Article 6 – Executive & Director Duties
Fundraising Director

a. Develop and run the fundraising campaigns/ideas for AMHA.

b. Organize and run AMHA club-level fundraising campaigns (1-2 per season).

c. Coordinate shared team fundraising campaigns.

d. Ensure teams are compensated for club-level fundraising participation.

e. Respond to external and internal fundraising inquiries.

f. Advise teams of acceptable fundraising activities.×

Lisa Bramall

Article 6 – Executive & Director Duties
Webmaster/Social Media Director

a. Shall maintain the AMHA website and social media platforms;

b. Responsible for all outgoing correspondence from the Association to Parents, Coaches and Managers through info@ email alias.

c. Manages online resources including storage, online drives and document repositories. ×